Frequently Asked Questions

How do I book?

Booking Process

Our booking process starts with a phone call or a message. Once we’ve listened to your requirements and have successfully built the itinerary exactly how you want it, we then proceed with sending an invoice and stating a deposit amount to confirm the booking.

Once the deposit has been paid (which in essence confirms the booking) we then send through a client booking form, our terms and conditions and the tour dossier which has all the information that you need for your holiday. No piece of information is too small!

Payment details such as final payment dates will be given to you after you’ve booked.

Read below for details on final payments: ‘When do I pay my final balance?’

**If you book within 60 days of the desired date of departure the amount for the deposit will increase as services have to be booked immediately.

A typical deposit made within 60 days prior to commencement of the booked services is around £750 or $1,130 USD per person. This will vary depending on the trip that you are booking.

Full details are available in our Booking Terms and Conditions.

What does the price include?

Our prices include:

  • Certified bilingual guides – a local or Colombian Project appointed tour leader (if applicable)
  • All internal flights as per the client’s request
  • All road transport using private vehicles
  • Sightseeing and city tours where specified in the trip itinerary
  • All meals as specified in the trip itinerary
  • Trekking permits and park fees (national parks, reserves, regional parks etc)
  • Hotel accommodation at a level suitable for the client, usually 3/4-star in major cities and the best possible accommodation in rural or ecological areas, including national parks. All accommodation is on a bed and breakfast basis.
  • Full service camping including porterage (mules or trek team members), chef, tents, sleeping bags suitable for the trek and sleeping mats (trekking tours only)

We will always confirm inclusions prior to you booking any trip with us.

Our prices do not include:

  • International flights
  • Travel insurance
  • Visa expenses
  • Airport departure taxes (these should be included within your international flight ticket cost – check with your provider)
  • Meals not specified in the trip itinerary (sent to you upon booking)
  • Lunches and evening meals in major cities unless specified in our trip itinerary
  • Laundry
  • Personal expenses
  • Alcoholic drinks or beverages
  • Optional trips
  • Tips
  • Separate taxis

For more information about how to buy appropriate travel insurance for our trips Click Here

For Visa information on Colombia Click Here

For recommended equipment information Click Here

How do I pay?

Our company account details appear on the invoice (which we send over once you’ve confirmed your intention to book) which you can use to make the international transaction straight to our account. Simple.

When do I pay my final balance?

Final balances are due no later than 60 days prior to commencement of the booked services.

Bookings accepted  after this time (within 60 days of the commencement of the booked services) require an increased deposit of around £750 or $1,130 USD per person. This will vary depending on the trip that you are booking. Once this deposit is paid you will have to pay the final balance within 7 days of making the deposit.

If final balances are not received within by the specified date as detailed above we reserve the right to cancel your booking without a refund. We hope that this won’t happen though!

Full details are available in our Booking Terms and Conditions.

What equipment do I have to take?

Have a look at our Kit information for details of what you need to bring with you for your trip to Colombia.

What insurance do I need?

Have a look at our Insurance information for details on how to purchase appropriate travel insurance for our holidays here in Colombia.

What vaccinations do I need for my trip?

Have a look at our Health information for advice on what you need to know about vaccinations, altitude (for our treks) and health in general for our holidays – to be used as a guide ONLY.

We firmly recommend that you consult your doctor at least 2 months prior to any Colombian holiday to define your personal vaccination programme.

What are the Visa requirements for Colombia?

Have a look at our Visas information for Colombia.

Single Supplements?

Single supplements are available for at competitive prices for those who would like to have their own hotel room or tent during a group tour. During our consultation process we’ll advise you of the single supplement price for that particular tour

Can I charge my camera batteries out there?

Yes you can. You will need a power adaptor if you are coming from Europe as plug sockets are the US-style two-pin variety. Supply in Colombia is 110 volts. Make sure you have the appropriate transformers for your equipment such as laptops.

Some hotels may have adapters for appliances but we recommend that you bring a universal travel adaptor as this isn’t guaranteed.

During our trekking holidays we’ll be passing through areas that have no electricity so therefore we recommend you bring enough spare batteries for cameras, GPS’s etc for at least a couple of days. Some farms now have solar or dynamo generated electricity, but it’s always best to take spare batteries to ensure that none of those stunning landscapes are missed.

Once you’ve booked we’ll be able to tell you exactly how long you’ll be unable to charge spare batteries for.

Have a look at our information on what kit we recommend you should bring with you.

Do you cater for special diets?

Yes we do. If you have any special dietary requirements then you’ll be able to inform us during the booking process.

What's the minimum age?

For our trekking trips our minimum age is 16 years old and those who are under 18 must be accompanied by an adult.

If you’d like to travel with your family then we can arrange suitable itineraries for you. Go to out Tailor Made travel page or Contact Us for further details.

When should I go?

Have a look at our Climate page for detailed information about Colombia’s tropical weather to see when the best times to go are. In fairness, Colombia has year-round constant temperatures, only the average rainfall differs.

Are the trips land only?

Yes, we’ll meet you at an international airport here in Colombia and take care of you from there until the end of your trip.

What should I know about altitude on a trek?

Have a look at our Health page for detailed information on altitude and how we deal with it on trek.

How should I prepare for a multi-day trek?

Have a look at our Health information for some advice on physical preparation and readiness for our multi-day treks.

Is my trip financially secure?

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What happens if I have to cancel my holiday?

Our Cancellation policy:

You may cancel a booking at any stage provided it is done so in writing. The notice of the cancellation will only be effective when it is received by us via email. We incur costs from when we receive the booking confirmation so we apply the following scale of charges to cancelled bookings:

60-29 days before departure 30% of total holiday cost

28-10 days before departure 60% of total holiday cost

9 days or less before departure 100% of total holiday cost

Full details are available in our Booking Terms and Conditions.

Will the trip price change?

Not normally, but just in case be aware that the prices are susceptible to changes though we endeavour to ensure that our prices are as up to date as possible. That said, each individual holiday price will be confirmed prior to booking.

Full details of possible price changes are included within our Booking Terms and Conditions.

 

Have a different question?

Then please feel free to contact us and we’ll get back to you within 12 hours of your email.

Also, please let us know if this information is enough – your feedback is very valuable to us. Thanks!